Executive Assistant (Calgary)

The Opportunity

Are you looking for a caring, collaborative, values-driven workplace with inspiring teammates and leaders? Do you have the ambition and desire to be the best and thrive at the most impactful global insurance provider in the world? Look no further than Zurich Canada. 
 
If you have experience providing executive support, and are looking for a new challenge, we would love to hear from you.  

Zurich Canada is seeking an Executive Assistant to support members of the Senior Management team and help drive our strategic priorities. In this role, you will play a key part in advancing Zurich Canada’s strategic objectives by providing high-level administrative support and contributing to the success of your designated area.

This is a unique opportunity to build your knowledge and experience for the future in a supportive environment where your voice matters. This posting is for a new vacancy. 

Zurich Canada uses artificial intelligence–enabled tools to support certain aspects of the recruitment process, including the initial review and screening of applications. Artificial intelligence is not the sole basis for candidate shortlisting or selection. All hiring decisions are reviewed and made by qualified hiring professionals.

What you will do

As an Executive Assistant, you play a pivotal role in supporting Senior Management and ensuring smooth business operations. Your responsibilities help drive our success and create a welcoming environment for colleagues and stakeholders. In this dynamic role, you will:•    Deliver confidential and high-quality administrative support to members of Senior Management.

•    Organize and prioritize daily tasks, ensuring work is completed accurately and on time.
•    Welcome and direct internal and external stakeholders.
•    Answer and screen phone calls, manage simple email responses, and support clear communication for leadership.
•    Compose routine and non-routine correspondence based on notes or instructions.
•    Process incoming mail, ensuring it reaches the right people promptly.
•    Schedule and coordinate meetings, appointments, and business activities.
•    Manage office supplies and organize travel logistics using Zurich’s internal procurement tools.
•    Prepare expense reports and handle payments for business expenses.
•    Uphold compliance with legal and regulatory standards in daily operations.
•    Access, process, and analyze data to support business decision-making.
•    Identify and propose improvements to enhance business processes.
•    Provide general clerical support and assist staff in processing transactions to meet service standards.
•    Coordinate onboarding and offboarding activities for employees.
•    Deliver reception and office support, creating an inviting workplace for visitors and team members.

Job Qualifications - What you bring to the table

Required:

•    Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Administrative area

OR 

•    High School Diploma or Equivalent and 5+ years of experience in the Administrative area

AND

•    Have experience in planning, organizing and scheduling work 

Preferred:

•    Strong project management skills 
•    Advanced Microsoft Office skills
•    Excellent written and verbal communication skills

At Zurich Canada, we are committed to pay equity. We determine compensation based on objective criteria such as skills, experience, and internal equity. The salary range for this position is 65,000 - 85,000. This range reflects the expected pay for the role across Canada and may vary depending on factors like office location, specific responsibilities, and individul qualifications. As required by local law, Zurich provides in good faith a reasonable compensation range, but starting salaries may exceed this range based on a candidate’s skills and experience.
 

Our Culture

•    At Zurich, we are proud of our culture. We are passionate about Diversity, Inclusion, Equity and Belonging (DIEB). We want you to bring your whole self to work, and we want our employees to be reflective of the communities in which we live and work. Our DIEB initiatives are creating an environment where everyone feels welcome. 
 
•    We have a collaborative culture where diversity of thought is valued. We value your input and strive to give our employees the tools they need to make an impact.  
 
•    We care about our employees’ well-being and offer a comprehensive health/benefits plan with varying levels of coverage to suit your specific needs and a competitive total compensation package. 
 
•    We understand how important it is to rest, recharge and do the things you love. At Zurich, all employees receive a minimum of four weeks of vacation per year to do just that. 
 
•    We also understand that employees require time off for personal reasons. Maybe you have an appointment during a workday, a cultural or religious holiday you would like to observe, or you need time off to focus on your mental health. Zurich employees receive four personal days per year to be used at their discretion.  
 
•    We are committed to continuous improvement and offer access to a comprehensive range of training and development opportunities.  
 
•    We care about our communities. Our communities are where our customers, people, and shareholders live and work. While we can be proud of the contribution to society Zurich makes through our core business of insurance, we must also give back to our communities through our talent, time and resources. 
 
•    We have won numerous awards for our workplace culture. We are proud to be one of Greater Toronto’s Top Employers and to have received Insurance Business Canada’s 5-Star Diversity, Equity and Inclusion Award.    

Make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work for us.  

About Us

Zurich Canada is part of the Zurich Insurance Group, a multi-line insurer with approximately 55,000 employees worldwide serving customers in global and local markets. Zurich Canada has been a leading insurance provider serving mid-sized and large companies, including multinational corporations, in the Canadian commercial market for 100 years. With over 650 employees in offices across the country, Zurich offers the global strength of a top insurance provider combined with in-depth knowledge of industries and local markets. Zurich Canada aspires to be risk management professionals’ first choice as their premier partner to help meet the risk challenges of today and tomorrow. Read more at www.zurichcanada.com.